Using prince2 with microsoft project prince2 primer. I was already earlier in the position to give comments on a draft version and if i now look at the result, i think this can definitely be of help for you to understand and to implement it in your organization. So this book is meant to be and is an easy introduction to prince2 is quickly and. Prince2 has a reserved term for the project board, project manager, and some optional roles and responsibilities, and this term is called the project management team. If it is not approved, it is returned to the project manager for revision. Introduction the template reflects the steps set out in the prince2 method and is designed to prompt the project manager and help in the creation of the work. Dec 14, 20 i received from frank turley and nadar k. As noted, its been mostly used by the government in the united kingdom, but its also prevalent in the private sector in the united kingdom and other places around the world. On that sets out the purpose, the composition, derivation, format and presentation and quality criteria of the quality management strategy. Project controls document clearly shows how the project will be controlled and who will administer each control. Program a broad, longterm objective that is often decomposed into a series of projects and subprojects. For the planning tools, we can cite three examples. Prince2 definitions prince2 primer practitioner exam.
The purpose of the project initiation documentation pid is to define the project in detail so it can be used by the project board to. The appriopriate form of each management product depends on the project. Project plans how to plan a project prince2 usa usa. Pdf application of prince2 project management methodology. Format of the project initiation documentation is appropriate for use by the project board. I personally prefer to make it a separate document and reference it here, specially because the. It is adopted in many countries worldwide, including the uk, western european countries, and australia. Dec 06, 2018 prince2 is an acronym for projects in controlled environments. It will outline the objectives, benefits, scope, delivery method, structure and governance in order to deliver the required changes. Prince2 project initiation document download template. Prince2 for dummies cheat sheet uk edition dummies. Foundation training manual provides lots of management products examples. When the template is complete, the whole work package document can be.
This document is submitted to the project board for approval. Prince2 is recognised as a worldclass international product and is the standard method for project management. May 03, 2019 the project initiation document pid is the most important document in the prince2 project management method. In organizations, a project is defined as a piece of work that is planned for implementation within current business environment. The project initiation document pid is the most important document in the prince2 project management method. The project initiation documentation gives the direction and scope of the project and along with the stage plan forms the contract between the project manager and the project board. Prince2 is the worlds most widelyadopted project management method. Project brief project initiation documentation project product description quality. Project initiation document pid project name our future catalogue phase 1 release release 1. The project initiation documentation should cover the following topics. The project product description is a special form of product description that defines what the project must deliver in order to gain acceptance. Mar 30, 2011 key project documents following on from my previous post, why do we need project documents. The pid gives the direction and scope of the project and along with the stage plan forms the contract between the project manager and the project board. Review of the risk management plan should be a standing agenda item in the main project meetings, especially project steering committee meetings and project meetings with the client project manager.
Project product description the project will choose a quality pen and give out about. The information in the project mandate document is expanded into the project brief in the starting up a project process. Prince2 is a project management methodology developed by the government of the united kingdom uk and used internationally, especially in information technology it environments. Key prince2 project documents those highlighted in bold are key project brief risk log. By being principlesbased, it means that the framework can be applied to any. The project initiation document provides a reference point throughout the project for both the customer and the project team. The version of the project initiation documentation that was used to gain authorization for the project is preserved as the basis against which performance will later be assessed when closing the project. The project initiation documentation is put together at the end of the initiation stage. The pid forms the basis for the management of a project.
Prince2 makes use of the best proven practices from a variety of industries and backgrounds. Depending the expected accuracy of the estimates level of tolerance at project level you will need more or less detail in the requirements. For example, if a project is mandated to make a profit, then the mandate. It puts the project on a solid foundation, a baseline that provides a place from which the project manager and project board can assess progress. The project manager prepares a project initiation document. Prince2 is an acronym for projects in controlled environments. The project initiation documentation is a living product, so it should reflect the current status of the project. The first principle of prince2 emphasizes that the project must always remain. Built from a wealth of experience and knowledge, prince2 provides the essentials for managing any project. Project system design document template free download. Prince2 project management uses a structured methodology, which means managing a project in a logical and organised way, following clearly defined steps and wellunderstood roles and responsibilities. The main objective of the prince2 foundation training manual is to provide an easytoread. It is a major control document for the project board to measure actual progress.
Prince2 emphasises dividing projects into manageable and controllable stages. A prince2 project has defined and agreed roles and responsibilities within an organization structure that engages the business user and supply a stakeholder interests. Each prince2 process and theme are mapped to the documents which are used to carry out that process. Using the whydro mandate document, complete each blank template with data you deem suitable. Pdf the pen project a fully documented sample prince2. An initial project plan is presented as part of the project initiation document. The prince2 foundation training manual and video course. This definition lets make a distinction between other pieces of work, such as. Make a project initiation document in a flash heres how. It perfectly matches the requirements of a project governance regime by delivering the following attributes to any project. The system design document is a required document for every project. A responsibility of the project manager is to identify, document and.
A prince2 project always have three primary categories of stakeholder, and these roles and responsibilities must always be included if the project is to be successful. Now we probably have more people for managing the project, and we can add the updated list here. It puts the project on a solid foundation, a baseline that provides a place from which the project manager and project board can assess progress the pid is a living document which is updated and. Project mandate document and ending with the closing a project process. Its important that the right people should be involved in a project. The purpose of this document is to define the direction and scope of the project name project and to act as the base document for its management and the assessment of its overall success. An introduction to the prince2 project methodology by ruth. The project is broken down into manageable stages, the number of which depends on the project size and risk level. Pdf the methodology describes the principle of setting a project in prince2.
If the project is part of a program with its own quality management strategy it is only necessary to document measures that are specific to the project. Quality management strategy is used to define the quality techniques and standards to be applied and the various responsibilities for achieving the required quality levels, during the project. Various document examples are provided to help you. Prince2 projects in controlled environments is a structured project management method and practitioner certification programme. It is the document that goes before the project board for sign off to commence a project. To create a product refurbished hotel including a new wedding function facility that meets official 4. Take into account the current project timeline and the typical data you would expect to be available at this point within the project. Prince2 project initiation documentation to download word.
It should include a high level description of why the system design document has been created, provide what the new system is intended for or is intended to replace and contain detailed descriptions of the architecture and system components. Prince2 roles and responsibilities in your project. Prince2 is a project management methodology which specifies a series of project management documents called products that aid the project manager in carrying out their duties. The consulting cloud website also contains an overview of prince 2 for the beginner. The source of the document will be found on the projects pc in location. It project governance and prince2 project management. A highlevel plan showing the major products of the project, when they will be delivered and at what cost. It defines the project scope and identifies how the project will achieve its objectives. Project management, then, is the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements. Prince2 helps to successfully deliver projects of any size or complexity. The purpose of the pid is to define the project, in order to form the basis for its management and an assessment of its overall success. It is used by people and organizations in a range of different industries.
It has always been practiced informally, but began to emerge as a distinct profession in the mid20th century. Prince2 project initiation document template metier oec. Arguably the pid is the must do document for a successful project. The prince2 manual for the project manager is an excellent reference manual, but can be rather difficult to pick up and read if you are both new to project management and to prince2. This cheat sheet presents you with a few tips and wrinkles to get the best from prince2. This is the official dictionary of terms for the agile prince 2 method. The appriopriate form of each management product depends on the project environment and.
Prince2 template for project initiation documentation. To define the project, to form the basis for its management and the assessment of overall success. Section document history document location revision history approvals distribution purpose content background project definition objectives method of approach milestones scope deliverables exclusions. It embodies many years of good practice in project management and provides a flexible and adaptable approach to suit all projects.
To create a product refurbished hotel including a new wedding function facility that meets official 4star hotel rating standards. A common part of formal project methodologies such as prince2 the document is a major milestone in the initiating a project process. The first principle of prince2 emphasizes that the project must always. The project is expected to be completed within 4 months of the start date, by 31 st may cost. The appriopriate form of each management product depends on the project environment and you should tailor them to suit the project. Sign up to download any of our useful resources for prince2 project management methodology.
Following on from my previous post, why do we need project documents. Trouble is, prince2 does not include any tools to plan, monitor, take corrective action, report and control. So within a project within a program you may inherit a quality management strategy and just need to define anything which is specific to just your project. An understanding about the overall project plan is part of this. A prioritized list of criteria that the project product must meet before the customer will. The added value of the article is the description of applying the.
Using prince2 with microsoft project theres no doubt about it successful projects need a framework to deliver on time and budget and that is prince2. Without it a project will quickly lose direction, scope creep will dog the project from day one and budget and time overruns will be extremely likely. Project and programme management are crucial to that survival. Documents with templates and clear decision points are characteristics of this methodology. Approach r r pragmatic prince2 is and will continue to be the overarching framework.
An introduction to the project management methodology. It is made up of most of the management documents that are produced in the initiation stage. Acceptance criteria definition of what must be done for the final product to be acceptable to the customer and staff who will be affected business case documents the justification for the undertaking of a project based on the estimated cost of development ad the anticipated business benefits to be gained checkpoint to report at a frequency defined in the stage plan the status of work for each. The official prince2 manual for the project manager is an excellent reference manual but can be rather difficult to pick up and read if you are new to both project management and prince2. Prince2 templates prince2 has many management products. Projects and programmes are how organizations introduce change and prince2, as the worlds most widelyadopted project management method, helps organizations do just that. Prince2 for dummies cheat sheet uk edition prince2 is an essential project management method, helping users organise, manage and direct their projects to time and within budget. The tag introduction to prince2 project management. How to plan a project a goal without a plan is just a wish. The main objective of the prince2 foundation training manual is to provide an. The documents products are core to the methodology.